Whether you are the one sending bad emails or the person receiving bad emails, this is a great lesson for everyone. There is proper etiquette behind everything you do, this includes sending an email. Many people are out of job not because they lack the necessary skills, but because they do not have the ability to communicate professionally.
Long ago, this behaviour would have been acceptable, because many employers were able to base an individual's personality after meeting them, But now, that is not the case. Sometimes an email is all that we have to prove that we are the right person for the job. Below are some top strategies you may want to think about before you hit the send button.
Long ago, this behaviour would have been acceptable, because many employers were able to base an individual's personality after meeting them, But now, that is not the case. Sometimes an email is all that we have to prove that we are the right person for the job. Below are some top strategies you may want to think about before you hit the send button.
#5
SENDING AN EMAIL WITH BCC!
You feel like you need everyone to be aware of something going on in your life, but in the middle of letting people know, you choose to send it out to everyone, so you hit the BCC button to ensure that EVERYONE receives your email. As tempting and quick this may sound, it is a very poor business practice to send an email to multiple business people at the same time. Most people enjoy it when a person takes an extra moment and personalizes their email. In fact some email services will label emails as SPAM if it has too many recipients in the TO line.
Bottom Line: Email people the way you want to be emailed. Consider it the golden rule of email.Take the extra time to individualize certain emails and the person will not be so quick to throw your mail in the trash.
#4.
USING VARIOUS SLANG WORDS!
No one wants to take the time to spell out what they are truly trying to say, so the next best thing is to use the Internet slang term of the day. For example LOL, TTYL, BC, OMG ...and more!. While these abbreviations are perfectly suitable in the world of speaking to your friends, you should never try to use this same jargon in the professional word. Although they probably know exactly what you mean, somehow it is less inviting to a company when they are sent an email with a multitude of Internet slang words.
#3
RESPONDING IN A TIMELY MANNER!
If someone writes you an email today, it should never take you two weeks to respond. If you are trying to make connections, this is an awful way to do so. The person who originally sent you the email will probably not remember you, and he or she will believe that you lack responsibility based on how you have chosen to respond to them.
BOTTOM LINE: If someone is respectful enough to send you an email, be kind and courteous to reply in a timely fashion.
#2
USING ALL CAPS!
WHENEVER YOU SEND MESSAGES TO PEOPLE THAT ARE IN ALL CAPS, IT ALMOST SEEMS LIKE YOU ARE SHOUTING AT THEM RIGHT? IN CASE YOU WERE WONDERING, SHOUTING AT SOMEONE IS EXTREMELY DISRESPECTFUL AND RUDE! LEARN WHEN TO USE CAPITAL LETTERS AND WHEN NOT TO.
#1.
ABUSING CHARACTER SYMBOLS!
Nothing is worse then when you or another person sends an email filled with the following:
OMG!!!!! Can't believe it!!!! CAN YOU?????!!!!! && YOU KNOW WHAT???
I do not think I have to go further with this explanation. Learning how to send the appropriate emails is imperative to keeping close professional relationships and building your circle of connections.
ADDITIONAL INFORMATION:
- HOW TO WRITE AN EMAIL?
- GOOGLE RECRUITER, HOW TO WRITE AN EYE CAPTURING EMAIL!
- HOW TO WRITE AN EMAIL SEEKING A JOB?
Blessed is the nation whose God is the LORD; and the people whom he hath chosen for his own inheritance. — Psalm 33:12 (KJV)
Wrttten By: Te-Shandra Haskett, MBA
Wrttten By: Te-Shandra Haskett, MBA
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